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Guide

Employment Certificate Template — Free Online PDF

An employee needs proof of employment? Fill in the certificate template and download the PDF in two minutes — no account required.

Essayer le générateur de factures

Toujours sans compte, PDF immédiat.

What an employment certificate is for

It is the most requested proof of employment in everyday life: rental applications, daycare enrollment, bank loans, account opening, family paperwork. The institution wants a simple assurance: this person is employed by this company, in this role, since this date.

The details you should never omit

  • The employer: company name, registered address, legal form and registration numbers.
  • The employee: full name and date of birth — institutions cross-check identities.
  • The situation: hire date, position, contract type, full-time or part-time.
  • Salary, only if the employee asks for it.
  • The closing formula: "issued at the employee's request to serve whatever legal purpose it may".
  • Place, date and signature of the employer (or authorised representative).

Double-check the spelling of the name and the date of birth: a single typo is enough for an institution to reject the document.

What a certificate is not

It attests only to what it states: no opinions on the employee, no performance comments, no reasons for the request. It does not replace a termination certificate (end of employment) or payslips (pay history). Stay factual — that is precisely what makes it credible.

Generate the certificate as PDF

  1. Fill in the form: employer, employee, position, dates — the sample data guides you.
  2. Check the document preview: it matches the final PDF exactly.
  3. Download, print, sign — or route it through your electronic signature process.

For the rest of your business paperwork, the invoice generator and the template Hub follow the same no-account logic.

FAQ

What should an employment certificate contain?

The employer's identification (company name, address, registration), the employee's identity, hire date, job title, contract type, working hours and — if needed — salary, plus the place and date of issue and the employer's signature.

Who signs an employment certificate?

The employer or an authorised representative. A handwritten or electronic signature is sufficient; a company stamp simply reassures some institutions.

How is this different from a certificate of employment at termination?

A termination certificate is mandatory at the end of the employment and closes the contractual relationship. The employment certificate is issued during employment and simply attests to a current situation.

Should the salary be mentioned?

Only if the employee needs it (rental, loan application) and consents: salary is personal data. State the gross monthly amount, nothing more.

Is a PDF certificate valid?

Yes — what matters is the employer's signature and the accuracy of the details, not the medium. Print, sign, and hand it over or send it as requested by the organisation.