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Guide

Delivery Note Template — Free PDF to Fill Online

A delivery note is your proof of what was shipped and received. Fill in the template, download the PDF, and have it signed on arrival — no account required.

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Why the delivery note protects you

Between shipping and payment lies the vulnerable moment: the goods have left your premises but are not paid yet. A delivery note signed by the recipient cuts disputes short — "never received", "incomplete", "damaged". Every checked line and every signature makes the relationship traceable.

The details that matter

  • The document chain: note number, client order reference, date — the thread linking order, delivery and invoice.
  • Both parties: full sender details (with registration) and the recipient with the physical delivery address, which is not always the billing one.
  • The goods: description, quantities shipped and quantities received — the two columns make discrepancies visible at handover.
  • Transport: carrier and delivery terms as soon as a logistics provider is involved.
  • Signatures: the driver certifies the handover, the recipient the receipt — with any reservations written in.

The "explicit reservations" reflex

Train your recipients: a signature without mention means received without reservation. Any issue goes on the note before signing, ideally with a photo. That completed document — not a late email exchange — is what grounds a solid claim.

From note to invoice

Once the delivery is confirmed, the invoice is generated from the same lines: our invoice generator handles the amounts, and the quote template covers made-to-order shipments.

Create the delivery note PDF

  1. Fill in sender, recipient, order and lines — control totals are displayed.
  2. Check the preview: it is the exact PDF rendering.
  3. Download, print two copies (one per party) and have them signed.

FAQ

Is a delivery note mandatory?

Not strictly by law in every jurisdiction, but it is the central piece of evidence in any delivery dispute: it records what was handed over, when, and by whom. Most companies require it from carriers and suppliers.

What is the difference between a delivery note and an invoice?

The delivery note travels with the goods and documents the handover; the invoice records the debt and triggers payment. They are often issued together but serve different purposes — the client can check quantities before paying.

What must a delivery note contain?

The note number, delivery date, order reference, sender, recipient with delivery address, itemized goods (description, quantities), transport conditions where relevant, and two signature areas.

What if the goods arrive damaged?

Have the reservations written on the note before signing ("2 of 10 items missing", "damaged packaging"), then confirm in writing to the carrier within the contractual deadline. A clean signature with no mention weakens your claim.

Should delivery notes be numbered?

Yes: a unique number ties the note to the order and the invoice. That chain is what proves an invoice corresponds to an actual delivery.